The following limits of capacity and adequate room set-ups (Open Square, Square, U-Shape or Theater) have been determined by the Bell Tower Hotel management: Meeting Conference Style 15-18 people maximum Theater Style 25-30 people maximum Hospitality (Standing) 30-35 people Banquets can be arranged Room rental charges apply to all rooms used for meetings or functions. Tentative space holds can be placed on banquet rooms for a 14-day period. Following this tentative period, a contract will be forwarded for your signature. The contract must be signed within 14 days after mailing or the event will be cancelled. No cancellation 30 days prior to the event. A deposit is due with the signed contract and is non-refundable. Prior to or during the function, any services or special requests by the guest/meeting planner should be referred to the Guest Services Director. All final event details (other than the final attendance guarantee) must be arranged with the Guest Services Director two weeks prior to the date of the function. A final attendance guarantee is due THREE working days prior to the function and is not subject to reduction. You will be billed the contract guarantee of guests regardless of actual attendance. All food and beverage must be purchased through the Bell Tower Hotel. We adhere to all federal, state, and local laws regarding food and beverage purchase and consumption. No liquor or food may be transported away from the function area. All food and beverage provided by the hotel is subject to 6% tax and 18% service charge. Groups that are tax exempt should submit their tax number to the Guest Services Director prior to the function. The room is subject to 6% tax. All functions will end no later than 11:00 p.m. The hotel reserves the right to inspect and control all private parties and meetings. The hotel does not permit affixing anything to the walls, floors, ceiling or pictures. The hotel reserves the right to terminate any event due to excessive noise or problem behavior. The Bell Tower Hotel will not be responsible for damage or loss of any articles left in the hotel prior to, during or following any function. The client is responsible for any damages to the premises by their guests during the rental period.   300 South Thayer Ann Arbor, Michigan 48104 (734) 769-3010   (800) 562-3559 Fax (734) 769-4339 info@belltowerhotel.com